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Toolkit for Archivists

This list provides links to a number of resources, professional bodies, listservs and education sources which may be of use to Community Archivists.


Archives New Zealand commissioned two publications in 2009 which are accessible via the National Library online resources: Toolkit for community archives and Managing and Preserving Community Archives. The majority of the content is sound however some information is outdated, especially organisation specific details and funding bodies.

The Records Toolkit core focus is to provide records management advice to Public offices and Local Authorities however it can be used as best practice guidance for private recordkeeping.

DigitalNZ is an initiative with nearly 200 partners led by the National Library of New Zealand. It aims to help make NZ digital content easy to find, share, and use. One of their original objectives was to ‘promote open standards, formats, and interoperability so that we can maintain our heritage over time.

The National Preservation Office (NPO) as part of the National Library assists with the conservation and preservation of archival collections. They offer workshops and seminars upon request and also provide a comprehensive list of online resources: Included in the resources is guidance about funding bodies for archival projects.

Te Papa National Services Te Paerangi provides online resources regarding the management of heritage collections which can include archival material. Their programmes include development officers to provide support to museums, galleries and iwi, standards by which to assess their organisation, funding grants and an expert knowledge exchange. They also promote the National Certificate in Museum Practice and act as workplace assessors for the qualification.

ANZ, NatLib and Te Papa meet together semi regularly to update one another on activities and to collaborate when possible.

Community and private archives are no longer exclusively in physical format and the sector has been requesting advice around digital preservation. A useful site providing information about long term management of digital cultural heritage is

Digital Preservation as a Service maybe more of interest for large documentary heritage collections rather than smaller community archives due to the cost.

Associations and Professional Bodies

The Association of Records and Archives of New Zealand (ARANZ) is an incorporated society that promotes the importance of records and archives in New Zealand. The Society’s objectives include extensive support of the archival sector and their membership covers a wide variety of people interested in archival activities. It also lists consultant archivists available for archival projects.

Records and Information Management Professionals (RIMPA) is the only professional association for Records and Information Managers with branches across Australia and New Zealand and Malaysia. One of their main objectives is to co‐ordinate and co‐operate with the records and information and related professions, industry and the public to support, promote, protect and maintain a body of Records and Information Management Professionals.

Te Rōpū Whakahau (TRW) is the national body that represents Māori engaged in Culture, Knowledge, Information, Communication and Systems Technology in Aotearoa. TRW support practitioners and their organisations to empower whanau, hapū and iwi by providing development opportunities, indigenous and multicultural partnerships and championing best practice around services, cultural responsiveness and accountability within the profession.

The Pacific Regional Branch of the International Council on Archives (PARBICA) is a professional organisation intent on promoting the effective management and use of records and archives across the Pacific and preserving the region's archival heritage. There is the PARBICA Recordkeeping for Good Governance Toolkit available for members.

The Professional Historians' Association of New Zealand/Aotearoa (PHANZA) is an incorporated society set up in 1994 to represent professional historians, both within and outside academic institutions. Professional historians undertake research, evaluate and assess information, gather and write material for publication, present reports, and produce displays and exhibitions. They are aware of a vast array of archival material and its location and are skilled in historical techniques such as oral evidence collection, statistical analysis, and historical interpretation based on their wider historical learning. PHANZA members work on behalf of individuals and for all types of organisations including government departments, statutory authorities, historical societies, heritage groups, universities, museums, research organisations, Maori land claimants, libraries and private firms. PHANZA works to ensure that the professional skills of members are available for the benefit of clients and the community, in the interest of extending historical knowledge. Membership is open to those with a research-based degree in history or a related discipline, or to those who have demonstrated substantial historical research experience, and/or publications.


Listservs provide an opportunity for subscribers to request advice or discuss issues with other archivists and records professionals.
There are three key listservs for New Zealand archivists:


There are archives management qualifications and training opportunities offered in New Zealand. For organisations serious about extending capability the following qualifications are recommended:

Master of Information Studies (MIS) Victoria University of Wellington

A Master's degree is now the international standard qualification for an information professional, whether employed as a librarian, archivist, records manager, knowledge manager or web content manager.

Victoria's School of Information Management offers the Master of Information Studies (MIS) to meet this demand in both the private and public sectors. As well as the MIS degree, there are 'stepping stone' options of a Postgraduate Diploma or Postgraduate Certificate. 

Bachelor of Applied Science Open Polytechnic of NZ

There are also a range of certificates and diplomas that can be used as a stepping stone to this degree.

Bachelor of Arts Open Polytechnic of NZ

There are a range of certificates and diplomas that can be used as a stepping stone to this degree.

Diploma in Records and Information Management Open Polytechnic of NZ (Level 6 OP6209)

This Diploma is tightly structured to deliver the core skills in Records and Archives Management and in Electronic Documents and Records Management. The project management course gives a practical element to the Diploma.

Puna Maumahara | Information Management Te Wananga o Raukawa

Heke Puna Maumahara | Diploma of Information Management

Poutuarongo Puna Maumahara | Bachelor of Information Management

Puna Maumahara develops bilingual and bicultural managers of Māori information resources in both Māori and non-Māori organisations. There is a focus on the design, implementation and management information systems to suit whakapapa based roopū, other Māori groups and organisations.

The Heke Puna Maumahara is a one year introductory course into the foundations of mātauranga Māori and information management. Students conduct a study on their marae and build te reo Māori skills, including mihimihi, waiata and karakia.

Years two and three of the Poutuarongo Puna Maumahara degree expand on best practice methods for reporting, database administration, file management and storage. Students apply kaupapa Māori principles to information management and look further into the activities of their hapū and iwi. They also continue to progress in te reo Māori and learn to utilise their skills in hui planning and organisation, and communication management.