Research Guidelines

The Community Archive offers some great features for researchers. To find out how to get the most out of each, view the topics below. If you have any further questions about using The Community Archive, please contact us.

Becoming a member

You can register as a member to save your searches for reuse, bookmark interesting collections, series or items and follow discussions in the forum. As a registered researcher you will also be able to request access to restricted collections (approval is at the discretion of the organisation responsible for the collection).

Click on the 'become a registered user' link below the login box on the home page.

Exploring

There are several ways to explore The Community Archive.

Searching

You can use the search box that appears on every page to enter keywords. The Community Archive has a clever search engine that will do its best to find matches for you. Explore further from the results of your search.

By subject

From the home page or the explore collections page, click the 'by subject' button.

You'll see an alphabetised list of subjects that contributors can mark their collections with.

Use the letters of the alphabet at the top of the page to find the subject your are interested in, or to browse. The subjects are listed as preferred terms, but more specific ('narrower') or related terms are also shown. Each subject has a number in brackets beside it to indicate how many collections or items are marked with that subject.  Click on any of the blue linked subjects to view results that use that subject.

By contributor

From the home page or the explore collections page, click the 'by contributor' button.

You'll see an alphabetised list of contributors.

Use the letters of the alphabet at the top of the page to find the contributor you are interested in. You can click their name to go to their profile page and view the collections they have registered with The Community Archive. From a collection you can view any individual items that are listed for that collection. As 'items' is a new level of granularity, it will take a while for contributors to begin adding items.

By place

From the home page or the explore collections page, click the 'by place' button.

You'll see a Google Map, with place markers showing where collections exist that are tagged with that place.

Click on a place marker to see the list of collections that refer to that place.

Click on any collection in the list to view its description. From there you can also see any entries that describe individual items within a collection.

By people

This actually includes people, organisations and families. Some of the information about people has been sourced from the Dictionary of New Zealand Biography, and others have been added where the Dictionary does not have an entry for a person referenced by a collection, series or item in The Community Archive.

From the home page or the explore collections page, click the 'by people' button.

You'll see an alphabetised list of people, organisations and families.

Use the letters of the alphabet at the top of the page to find the people you are interested in. You can click their name to go to their profile page and see which collections, series or items they are referenced by. If they appear in the Dictionary of New Zealand Biography, you can also click through to find more information.
 

Moving around the system

Information is organised by contributor, collection (or series) and items. Each of these has summary and detailed descriptions and links to related information. 

Within each of these, information is organised on tabs. Click on a tab to show that page.